The Working Environment Information Sheet
THE WORKING ENVIRONMENT
Preventing and reducing the risk of workplace injuries can be facilitated by making small changes to the working environment. Below are some ideas for changes to the workplace, alternative techniques and commercially available equipment that can assist you to do your job.
Changes to the workplace environment
* Prevent glare from a computer monitor, whiteboard or window by using curtains or blinds, or, if possible, relocate the item to an area with less glare.
* Reduce clutter by ensuring your work area is tidy and free from tripping hazards.
* Ensure the computer monitor is at an appropriate height. The top of the computer monitor should be at head height so that the screen falls within your normal line of sight when sitting on your chair without bowing your head or neck.
* If standing, most work should be done between hip and shoulder height.
* If multiple users are working from one desk, make sure you adjust the height of chair/desk before you begin activities.
* Organise your work area. Put frequently used items within easy reach, lightweight items on shelving above your desk, and heavy/rarely used items in a more accessible area.
* Take regular breaks to stretch, drink water and look elsewhere to rest your eyes.
* Use an air conditioner, electric fan, or open a window for adequate air. This also assists to maintain an appropriate temperature of your work area for the climate.
Alternative methods for workplace tasks
* Avoid carrying heavy items. If possible, slide an item across a bench or desk.
* If another person is available, ask them to help you lift or carry a heavy item.
* When carrying or lifting items, ensure you have a good grip, bend your knees, keep an upright posture and hold the item close to your body.
* If you have to reach high for items, use a ladder or footstall if possible.
* If reaching for items placed down low or on the floor, bend or kneel down.
* Take rest breaks and do some stretches throughout the working day.
* Change your posture and vary the tasks you are working on from time to time.
Equipment
* A wide range of equipment is commercially available to assist people to undertake activities within their workplace. The Independent Living Centre has a range of vocational equipment on display. These include: writing aids and pencil grips - encourage the correct positioning of the fingers on pens and pencils - guides and templates encourage writing in straight lines
* book holders and copy holders - save desk space - improve posture by reducing the need to bow your head
* fixed and adjustable height desks and workstations - desks should have sufficient space for all required items, be at an appropriate height and you should be able to rest your elbows comfortably on it. - desk legs should not restrict your movement.
* wrist and forearm supports - used on desks for writing or for computer use (for typing or using a mouse) - reduce strain on the wrists and forearms - encourage an ergonomic position
* laptop computer holders - height and angle adjustable to reduce the need to bow the head and change the angle of the keyboard
* stools, footrests and chairs - chair size should be appropriate to suit your body and the chair should support your thighs, provide a comfortable and supportive seating position and be an appropriate height for you and the desk (both feet should rest flat on the floor) - ensure armrest height is appropriate and comfortable. - range includes adjustable height chairs, sit-kneel chairs, various gas lift stools
* backrests, neck and lumbar supports - encourage good posture and support the back and neck
* portable and angled work surfaces - tilting the desk surface towards you encourages good neck posture - portable for multiple users/work areas
* workstation accessories - computer screen filters to reduce glare - various lights and lamps provide adequate lighting and reduce the risk of eye strain and maintain alertness
* switches, computer mice and keyboards - foot operated or hands-free (head or infra-red operated) computer mice - large button mice, switch mice - large button keyboards with alternative layouts for vision and ease of use
* keyboard platforms and monitor supports - increase the height of the computer monitor to encourage correct posture - change the angle/increase the height of a keyboard for alternative wrist and hand positioning
* work tools - tools with ergonomic handles for easier grip
* industrial trolleys and carts - reduce the need to lift and carry heavy items
* industrial mats and floor treatments - slip-resistant flooring reduces the risk of slipping or falling on flooring surfaces - anti-fatigue flooring helps to reduce pain and fatigue from standing or walking for long periods of time
* storage systems - promote tidiness and organisation and improve safety by removing clutter
Brochures are available from the Independent Living Centre on “How to Adjust Your Work Chair”, “Writing Aids” and “Selecting the Right Chair”. They contain information that may be helpful and are free of charge: www.ilc.asn.au/
